Always Respond, Never React
"You may not be
able to control the events that occur during the day, especially those events
that are unexpected and challenging. But, you definitely have a choice whether
you are going to allow these events to ruin your day, and how you are going to
face these challenges."
Barry Gottlieb
Don't send e-mail when you're tired or furious. E-mail can easily be angry, hurtful, or critical. It takes a lot of time to undo the damage.
Barry Gottlieb
Don't send e-mail when you're tired or furious. E-mail can easily be angry, hurtful, or critical. It takes a lot of time to undo the damage.
Delete Unnecessary Email
You have several choices, Scan headers, and delete/archive
everything you don't need to know or act upon materially. It's okay to ignore
an e-mail the same way you might a letter or a phone message.
Attachments
When replying to an email be sure to make sure if you want
to send the attachment already with the email. Otherwise KINDLY use the reply
button instead of forward. Also when sending an attachment, make sure the
reader is able to open the attachment - use the lowest common denominator for
sending files. Mention Attachments with brief description and use logical name
for attachments.
Targeted and Relevant Audience Only
Treat email like
letters and phone calls; wait for a calmer moment to respond. Remove irrelevant
people from To/CC/BCC. Rule of thumb; think once before “Reply All”.
Email Subject
Be specific with Subject. Ideally subject must be relevant
to email. A good idea is to begin subject with the project name, followed by
context. Many among us are working on multiple projects.
Email Signature
Keep proper email signatures. It is recommended for everyone
to keep the same signature format with/without logo within a company. And if
possible then consider including name of your backup resource.
A Stitch in Time
Take advantage of the timesaving bells and whistles your
e-mail program offers. Be responsive to your emails and try to respond within
reasonable timeframe.
Avoid Time Wastage
There is considerable time being wasted which must be
conserved so that it can be put to other important things. Email is for
communicating, but communicating effectively and clearly.
Address Book
Keep an up-to-date address book, and never delete names and
addresses. You never know when someone will come back into your digital life.
Break the chain
Chain email is not only tacky, it's banned on many corporate
networks. Try and keep the chains small. For example, if this is the fifth
revision of FS then please state so in the Subject line.
Email is not for Chatting
Email is not a communication medium for rapid interactive
communication, if you need rapid interactive discussion then it is better to
consider some other alternatives like phone call or IM tool.
General Rules
In general it is always good to consider following, believe
me, these may help you directly or indirectly.
·
Always perform spelling and grammar checking. Few
email clients provide the facility to perform spelling checking before sending
email.
·
Avoid shortcuts, emoticons and slangs.
·
If you are on leaves or out for long meeting
then consider features like auto responder.
Thank you for the posting sir.
ReplyDeleteThanks to you! for providing me idea and good points.
DeleteGreat Man for the Email Ethics
ReplyDeleteDelete Unnecessary Email: I never thought about it. I'll start doing it now.
ReplyDelete